School Renewal

2016 School Renewal

The annual renewal process requires information to be submitted electronically.  The online renewal will be available beginning Wednesday, July 15, 2015 at noon and can be accessed by using the link below. Schools have until Tuesday, September 1, 2015 to submit a renewal of approval application.

NOTE:  DO NOT START THE RENEWAL EARLY -- INFORMATION ENTERED PRIOR TO NOON ON WEDNESDAY, JULY 15 WILL NOT BE SAVED!

Online Renewal Template and Video Instructions

Although the annual school renewal process is completed entirely online, a Renewal Template (24 KB) has been developed to provide schools with an idea of the renewal information that will be required. During the renewal process, schools will have the ability generate a pre-renewal working copy of the renewal application -- specific to their school -- to assist with completing the online renewal.

In addition, a number of instructional videos have been created that explain how to complete the various parts of the renewal, which can be viewed using the links below. The videos can be viewed in .avi or .mov file formats and work with all standard media player programs such as Windows Media Player, Realplayer, Quicktime and others.

NOTE:  Although the following videos were prepared for the 2015 Renewal and reference prior year deadlines, the content and information has not changed. Please disregard any mention of specific dates.

Parts A and B AVI (36.0 MB) MOV (108.5 MB)
Part C AVI (29.6 MB) MOV (107.6 MB)
Parts D, E and Submission AVI (29.1 MB) MOV (81.7 MB)

Renewal Process Timeline

  • mid-July
    >  Annual renewal letters sent to schools.
        - Active School Letter
        - Active Deferred School Letter
        - Inactive School Letter      
  • September 1^
    >  Renewal applications due, including:
        - First payment renewal fee.
                *$500 for Active schools;
                *$0 for Active Deferred schools; or,
                *$100 for Inactive schools.
        - Employment Verification Form. (117 KB)
        - Institutional Plan. Word (279 KB) PDF (41 KB)
  • through November
    >  Renewal materials reviewed by EAB staff.
  • late-December
    >  Renewal of approval memo provided to schools.
    >  Approval certificates issued for coming year.
    >  Invoice for second renewal payments sent to schools.
  • March 1^
    >  Second renewal payment due (based on reported AGASR for Active
        schools or $500 for Active (deferred) schools).

  • ^Date will change if it falls on a weekend or holiday.

Related Links